Design-Build Administrator

Design-Build Administrator

Position Purpose

Responsible to support the needs of the Pre-Construction teams day-to-day administrative functions.

Duties, Tasks and Responsibilities

Communication & Collaboration

• Effectively collaborate with Consultants and Design-Build teams regarding contract documents.
• Communicate and collaborate with Consultant and Design-Build teams during pre-construction.
• Collaborate with in-house counsel regarding pre-construction documents, if needed.
• Continuous follow-up with inhouse Design-Build Team and consultants.
• Communicate and collaborate with Project Administrators.

Project Assistance

• Track, file and maintain executed pre-construction documents.
• Review and track pre-construction agreements for multiple projects.
• Assist in the development and enhancement of pre-construction reporting.
• Assist with special projects as requested.
• Issue RFP’s and obtain proposals for consultant services.
• Support the design team in consultants with agreements until the project is in course of construction.
• Help facilitate in the scanning and printing of design documents.
• Help facilitate in the interview/presentation (PowerPoint) preparation.
• Help facilitate in the Phase 1 Report preparation; pulling together items that are required.
• Manage and coordinate with design team in the preparation, editing and publication of project specifications.
• Facilitate design team in preparation and filing for state Construction Design Release.
• Help serve as a liaison between Design and Marketing.
• Assist Design-Build Team in the gathering and preparation of Facility Studies and presentations.

General Admin/ Duties

• Order, receive and organize interior finish samples for project presentations.
• Maintain and organize Architecture/Interior Design Library.
• Coverage of front office duties on a rotating schedule up to and including front desk coverage, main line telephone answering. Longer periods of coverage could include mail distribution, conference room and lunch scheduling, etc.

Behavioral Competencies

Core Competencies

• Integrity – Act with integrity; truthfulness, fairness, and honesty.
• Continuous Learning – Is a continuous learner focused on constant improvement; embraces new technology.
• Exceed Expectations – Work hard to exceed customer expectations.
• Compassion – Conduct oneself as a steward of PSI, supporting its growth & ability to help those in need.
• Accountability – Take responsibility for one’s actions and decisions.

Position-specific Competencies

• Pace and Variety of Activities – Steady, even pace to promote accuracy and quality of work. Repetitive routines.
• Focus – Technical/analytical focus.
• Decision-Making – Decision-making within clearly defined job scope. Communication – Communicates in a written and verbal manner in a supportive and helpful way that is focused on job knowledge and expertise.
• Collaboration – Works well with others (especially Admin. team), including during deadline situations. Also, able to respond to changes in priorities.
• Attention to Detail – Works with strong attention to detail to produce high quality, detailed work, based on established standards, guidelines, and procedures.
• Consistency – Provides quality work at a precise and consistent manner while working independently with small amounts of supervision.
• Commitment – Focuses on providing a high volume of work that meets deadlines and expectations.
• Time Management – Ability to prioritize job responsibilities.

Working Conditions

• Office functions will be performed at PSI’s main business office.
• Some overnight travel may be required.

Minimum Qualifications

Education/Experience

• Bachelor’s Degree with accounting or business classes preferred.
• Prefer 5 years of knowledge and experience with architecture and construction.
• Experience and skilled in the use of Microsoft Word, Excel, Powerpoint.
• Experience and skilled in the use of both Bluebeam, E-Spec and Photoshop.
• Experience or knowledge with standard contract terms and conditions.
• Experience or knowledge of project structure in an architectural design environment.
• Experience with Timberline Software or other accounting platforms is a plus.
• Experience with Procore Construction Management software is a plus but not necessary. However, Procore certification will be required at some point.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit; climb or balance; and stop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally life and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The job description in no way states or implies that these are the only activities to be performed by the individual occupying this position. While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary.